Moving your business or operations to a new office can be as stressful as moving to a new home. However, the process doesn’t have to be complicated or taxing. Whether you’re a small start-up or a large corporation, moving your office should be smooth and fast to let you resume operations quickly. Here is a comprehensive checklist to help you effectively prepare for your office relocation.
1. Plan the relocation early
Whether you’re moving down the street or to a different city, rushing around at the last minute or “winging” your relocation can make the process unnecessarily messy and chaotic. Start planning a few months ahead of time to ensure events unfold smoothly. Early planning helps you establish clear guidelines for duties, where items go, and your moving day timeline. It also gives you time to carefully estimate expenses and prepare an accurate budget.
2. Time the move carefully
It’s essential to time your office relocation carefully to avoid impacting business operations. It might not be a good idea to move during busy times of the year, like the December holidays or back to school. Consider planning your move for a weekend or after office hours to reduce downtime.
3. Tour the new office location
Touring the new office lets you familiarize yourself with the new space. It also enables you to build a mental picture of the area, which you can use to plan your new office layout and create the best arrangement for your company.
4. Keep your employees informed
Maintaining regular and open communication with your employees during a move makes the entire process much easier and keeps everyone aware of the changes and their roles. Employees’ involvement can be crucial to ensuring a smooth transition. Frequent communication with employees – until they’re settled into the new space – can help everyone process the change and overcome any misgivings.
5. Hire a Calgary moving service
Moving offices on your own can be stressful. Hiring a reliable and professional moving company with experienced staff can make the entire process easier and faster, ensuring that the move doesn’t negatively impact your company’s day-to-day operations and that you can resume work quickly. Professional movers can also assist you with the disposal of antiquated technology, provide advanced packing techniques and help with asset liquidation. Eagle Moving offers timely, budget-friendly, and customizable moving services that minimize downtime and ensure business continuity.
6. Move the non-essentials first
Analyze your office and split the items into business essential and non-essential items. Moving the non-essential items to the new office first may help reduce transition downtime. Then, you can save the important equipment, crucial for everyday operations, for the moving day itself. Professional movers can facilitate the clear and accurate labeling of all boxes and bins to minimize the confusion sometimes associated with unpacking.
7. Update addresses
Inform your clients of the expected changes and tell them your new office address before the official move date. Update your address on electronic signatures and e-documents, letterheads, return labels, and business cards. In addition, make sure to change your address on your company’s website, social media accounts, and other online spaces.
Reliable office movers in Calgary
If you’re looking for professional office movers in Calgary, contact Eagle Moving – Calgary Moving Company today. With more than 20 years of experience, our trained commercial movers will successfully manage your office move regardless of the complexity and size of your business. Our moving expertise, affordable prices, and experienced staff can reduce your office relocation stress.